When we send the review results for your paper by email, that email message will specify whether accepted papers have been assigned for presentation in a poster session or lecture (oral) session. To help authors prepare for lecture and poster presentations, the following suggestions have been created:
PRESENTATION TIME: Presentation time is critical; each paper is allocated 20 minutes for lecture sessions. We recommend that presentation of your slides should take about 17-18 minutes, leaving 2-3 minutes for introduction, summary, and questions from the audience. To achieve appropriate timing, organize your slides or viewgraphs around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes.
ORGANIZATION OF IDEAS: Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ISBI. Surrogate presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience. In addition, the surrogate presenter must contact the Session Chair in advance of the presenter's session.
EQUIPMENT PROVIDED: A computer-driven slideshow for use with a data projector is recommended for your talk at ISBI. All presentation rooms will be equipped with a computer, a data projector, a microphone (for large rooms), a lectern, and a pointing device. An overhead projector will be provided upon request. If you need any other audio or visual equipment, such as a PAL or NTSC VHS player, or 35mm slide projector, please send a request for such equipment by email to email@example.com. Such requests must be received by one month before the conference date. Failure to make prior arrangements may mean that the equipment will not be available to you.
VISUAL AIDS: Some of the lecture presentations will be given in quite large lecture halls. We recommend that you prepare your slides according to the following guidelines to ensure that the entire audience will be able to see your presentation. Your Session Chair might contact you in advance of the conference to request copies of your visual aids for approval before the conference.
Transparencies (viewgraphs) should be oriented vertically. Their contents should fit within a rectangle 19cm wide by 23cm high. Lettering: A minimum font (type) size of 24 point (capital letters at least 6mm high) should be used, set in a "sans serif" font (for example "cmss" in the Computer Modern family or the "Helvetica" PostScript font). Spacing: A minimum of 5mm of blank space should be left between lines; more is preferable. Leave as much "white space" as possible to make them easily readable. Following these guidelines, you will easily be able to put as much information on the viewgraph as your audience can absorb in one minute. Remember, you can expand upon some points in your lecture presentation; the viewgraphs need not contain every minor piece of information. It is more important that they be easily readable by the audience.
35mm slides may be formatted either vertically or horizontally. In other respects, slides must conform to the same standards as set out above for viewgraphs, scaled down appropriately. In particular, the type size should be no smaller than 0.8mm and the line spacing should be at least 0.7mm on the 35mm slide.
Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussions. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Thus it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.
ORGANIZATION OF IDEAS: Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details; you can describe them in person to people who are interested. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see what it will look like and to make sure that you have all of the necessary pieces.
DIMENSIONS: For your poster, a board will be provided which measures 120cm tall by 240cm wide (4ft. tall by 8ft. wide) (landscape orientation). Push tacks or velcro adhesive will be provided at the conference to mount your poster to the board.
FORMATTING: The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.
Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at ISBI 2006, so authors need not prepare any overhead slides for their poster presentations. You may bring additional battery-operated audio or visual aids to enhance your presentation.
TIME: Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 80 minute poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters.